How to Implement an ERP System in Your Small Business

Owning a business in the 21st century is quite a challenging task. For numerous reasons, being at the head of a company has never been more difficult. The pandemic, the fast-changing industry, and the ever-advancing technology are just some of the problems owners and managers face on a daily basis. Furthermore, the economic situation in the world is in a bad spot as well and one can never be sure whether it will get worse or better. Not every business is the same and some are more capable of navigating through these uncharted waters, but it is usually easier for larger businesses to survive trying times. It is the small firms and companies that struggle the most. They are also the ones that need to do everything they can in order to keep competing with the big players in the market.

Perhaps the best way through which this can be done is by implementing the latest technologies, solutions, and tools into the ongoing processes. Daily tasks that make up the bulk of the working hours have to be at optimal levels and the workforce needs to be doing the most with their time. Without this, there is downtime, greater costs, unproductivity, and less revenue at the end of the year. To get in front of the problem, a small business needs to implement the latest in industry standards. In this article we talk about one such system that has been taking over businesses rapidly. It is the ERP system and we will reveal to you why you need it and what it helps with. Read on to find out more about ERP Implementation.

What Is It?

ERP stands for Enterprise Resource Planning, and a lot about what it does can be concluded from the name itself. It has been made to help a business with the management of all aspects that make it up. From production and planning to manufacturing, sales, and purchasing, there is nothing that it cannot do. Every business that has this system implemented soon realizes that doing everyday things is much easier, optimal, and that it makes more sense. Accounting, distribution, and customer service benefit from this system as well. Basically, we can think of it as an overhaul of the entire operation. Each sector and each team that uses it will be elevated to new levels of productivity and job satisfaction in no time.

Small Business Gain a Lot

Now that we mentioned what it is and what it can help with, we have to focus on the small businesses. What makes ERPs good for them and why do they have more to benefit from them than larger operations? There used to be a misconception about the system as being mostly for large-scale workplaces only. When it was first developed, it did mostly tend to the needs of larger enterprises. It is literally a part of its name. However, times change and small workplaces begin to shift their culture and approach. Nowadays, it matters not whether someone is big or small. The processes and data are dealt with the same across the board so it makes sense for everyone to be on the same page. When it comes to ERP as a solution, no business is too small for its implementation. Operating like large-scale, enterprise level businesses is a possibility for smaller ones if they take full advantage of the system.

What Do They Gain?


As many benefits as ERP brings to the table, three stand out among the rest as the most important. What small businesses get the most help with once they introduce enterprise resource planning revolves around the sharing of information, increase of throughput, and gaining of business intelligence. Connecting and integrating the different departments allows for easier data and information sharing. Streamlined processes between divisions are always beneficial for the workplace. Regarding the increase of throughput, there is no need to hire more workers in order to expand the profits and optimality. There is also no need for the forced expansion of operations through automation and redundancy elimination. If you boost the throughput, all of this will be taken care of. Lastly, in regard to business intelligence, accurate data and reporting helps with productivity, performance, and the tracking of progress, all of which give a better insight into the business. What this does is allow better decision making across the board.

More Benefits

This is hardly everything that a system like ERP can bring to the table. Far from it actually, as it can also elevate accounting, cash flow, sales, and job efficiency. Accounting is a crucial part of every workplace no matter what it deals with. A system that is fully integrated with purchasing, manufacturing, inventory, and sales will always be financially stable and viable. Organizing how the orders are being made and what the money is being spent on brings the always-needed cost reduction even if you thought you are already doing the most. Smarter purchasing and reducing inventory costs are two things nobody will say no to irrelevant of how much money the business makes. With all of this new information and knowledge on the side of your sales team, the whole department will be more effective and able to interact with customers and prospects more efficiently. Faster and more accurate estimates, predictions, and responses become a daily occurrence with ERP.

Conclusion and Takeaways


It is clear that ERP brings nothing but good things to any small business that wants to implement it. With all of the necessary job info at one place, and most importantly accessible in real time, the only way to go is up. The quicker decision making, less miscommunication and room for error, and a greater coordination between the sectors all become reality. Not only that, but you will never have to go back to how things were and it will become unimaginable to even begin to fear things going back the way they were. If you as the person in charge of a small business want to take things to the next level and overtake competition at the same time, look no further than enterprise resource planning systems.